Stall Holders Application

All stall holders including food and beverage will need to apply using this form. Note: Stalls with alcoholic beverage will need to fulfil further requirements.

Terms & conditions

Please read the following information thoroughly, as your stall may be subject to closure if the Stall Operator Conditions are not adhered to.

1. General Conditions

Application and Fee Payment

If your application is accepted, you will receive a confirmation e mail with attached tax invoice and terms and conditions.
By paying your invoice, you will be deemed to have accepted these terms and conditions.
All site fees must be paid by the due dates specified on the invoice provided.
Failure to pay the invoice by the due date will result in loss of stall space and deposit.
All payments are non refundable. (Except when the event or the stall application is cancelled by the organiser).

Important Dates:
Official Festival Dates Melbourne 23rd February 2019, Adelaide 24th February 2019, Sydney 2nd of March 2019 and Brisbane 3rd of March 2019

Full payment is due by 10th of Feb 2019

​Bump in time 7 am

Bump out time 10 pm


Incorporated in the cost of your general merchandise stall fee are 2 complimentary tickets.
Catering stalls will receive a maximum of 3-5 complimentary tickets determined by stall fee and operation size. Staff tickets can be purchased at retail prices prior to event if they haven’t already sold out. This purchase must be made at the time of application and payment made along with stall fees.
Tickets sales are non refundable.

Stall Presentation

It is of the upmost importance that every effort is made to create a colorful and festive aura throughout the Festival site. You are required to decorate your stall in a manner that reflects your goods and attracts patrons.

Stall Presentation

It is of the upmost importance that every effort is made to create a colorful and festive aura throughout the Festival site. You are required to decorate your stall in a manner that reflects your goods and attracts patrons.

Catering Stall Presentation

Food vans will require a facade to suit the theme of their food. In an effort to improve the appearance of our food stall service areas we are encouraging food stalls to consider table coverings and table decorations.


We welcome food stalls to provide seating for people. Detailed measurements and descriptions must be included in your application.

no glass

HoliTribe is a glass free event. The sale of any food or drink in glasses or glass packaging is prohibited unless otherwise agreed by the event organisers.

trading times

Stallholders will be expected to operate throughout the entire Festival if possible.

promotional marketing

For marketing purposes, the event organisers may provide business contact details to media contacts and sponsors. Information about stallholders may be included in promotional material. The event organisers will not offer or imply sole rights or exclusivity for any product or service.


A minimum of $10,000,000 Public Liability Insurance is compulsory for all stallholders. It is the responsibility of the vendor to ensure their public liability insurance is current and covers the festival dates.

workers’ compensation

If you are employing people to work on your stall, you must have work cover for your staff. It is the responsibility of the vendor to ensure their work cover is current and covers the festival dates.

stall site boundaries

All stall holders are required to keep inside their prescribed boundaries.


The festival precinct is a non-smoking area except for the designated smoking zones. The smoke free area includes all stalls. Stallholders are asked to smoke either in the designated smoking area or behind their stall. Please dispose of your butts carefully.

health requirements

Stallholders serving food must supply a copy of their Food Safety Inspection Certificate. Stallholders must ensure that safe practices are upheld throughout the operation of the stall. This includes abiding by all safety regulations; OH&S protocols, as well as workplace health and safety standards.

lpg gas requirements

It is the responsibility of all food vendors to adhere to current LPG gas regulations.

electrical requirements

All electrical leads require tagging and testing by a certified electrician IAW Australian Standards AS/NZ 3760:2003. Any stall holder intending to bring electrical equipment or leads into the festival is required to ensure that all items have been inspected and tagged by a licensed electrical contractor. This is essential for the safety of all stallholders, staff and patrons and a requirement of the Electrical Safety Regulation. This act imposes severe penalties in the event of non-compliance with its provisions. Food vendors are not permitted to use 3 phase power points on generators.

sale of alcohol

The sale of alcohol is strictly prohibited. This is an alcohol free event.

site safety

During bump in and bump out there are a number of construction areas within festival grounds. There are many types of vehicles moving around the site, cranes, forklifts, trucks etc. Please be mindful or you and others safety during operations.

first aid kit

Food stalls must have a suitable First Aid Kit available for staff use.


Stallholders indemnify the event organisers against all actions, claims, reasonable costs, losses, and damages in respect of loss of or damage to property or personal injury (including death) or illness to any person in association with the establishment, operation, and removal of any trading premises during the day of the event.

garbage & recycling

The Festival organisers will supply bins for general waste, recyclable products on site for the public. You are required to inform event organisers of your waste disposal requirements before the event.The Market Coordinator will inspect your site before you leave the Festival to ensure all waste is removed.

2. environment policy

All stall holders are encouraged to comply with environment friendly policy. This means they are not allowed to use any plastic plates or cups. Please use recyclable cutlery and plates for food disposal. Festival will provide recycle bins and green bins for compost collection. USE THEM. Please support us keeping the area clean and green.